BLOCK SECTIONING

Block sectioning allows a student to enroll all the courses for the term at once. ISMIS is restricted to block section enrollment for all year levels from August 4-6, 2021.

Eligibility: You are eligible for block sectioning if you are enrolling for a regular full load this 1st semester 2021-2022. You must not have incurred any failures or NG from the previous semesters.

Step 1. log in to your ISMIS account

  1. go to https://ismis.usc.edu.ph

  2. log-in using your given credentials

Step 2. go to student enrollment function

  1. inside ISMIS, click the "STUDENT TASK" tab.

  2. click "Enrollment Related" from the drop down list

  3. click "Student Enrolment"

Step 3. settle your accountabilities, if any. otherwise go to the next step

Should you receive a pop up message informing you that you can not proceed with enrollment due to any of the following:

  • payment-related

    1. do the following:

      • if it alerts you about down payment, please refer to the amount indicated on your screen.

      • if it alerts you about past dues / balances, please go to "Student Ledger" to view payables.

    2. pay the specified amount / payable via payment channels and follow the payment instructions indicated

*Special arrangements due to COVID*: Down payments will be posted to student ledger before bank confirmation.

    1. once cleared, you can proceed to the next step

  • clearance from specific offices

    1. go to notifications icon at ISMIS, beside your profile picture

    2. click "View Notifications"

    3. contact each office indicated. you can find their contact information here.

    4. request for temporary clearance / unblocking (conditions will be defined by the office)

    5. once cleared, you can proceed with the next step.

Step 4. advise and enroll for a block section

  1. click "Block Advising"

  2. choose your desired Block Section

  3. click "Enroll Block"

You are now officially enrolled!

Step 5. enroll in GE Free Electives

GE Free Electives may not form part of a block section in some programs. You may wish to know which elective courses are offered this semester:

  1. inside ISMIS, click the "STUDENT TASK" tab.

  2. click "Enrollment Related" from the drop down list

  3. click "View Offered Courses"

  4. type in "GE-FEL" and the current academic period and year

During the block and non-block sectioning enrollment period, you will only find GE Free Electives reserved to your department. More options will be available during open market period (August 12-15, 2021) provided they are not full yet.

Once you know which elective course to take:

  1. click the "STUDENT TASK" tab.

  2. click "Enrollment Related" from the drop down list

  3. click "Student Enrollment"

  4. click "Advice Course" e.g. GE-FREELEC 1

  5. Select from the available schedule

  6. Click "Enroll Course"

Step 6. view your study load

Should you wish to view or print your study load:

  1. Click "Student Task"

  2. Click "Enrollment Related"

  3. Click "View Study Load"

NON-BLOCK SECTIONING

Non-block sectioning requires the student to advise and enroll a course one at a time.

Step 1. log in to your ISMIS account

  1. go to https://ismis.usc.edu.ph

  2. log-in using your given credentials

Step 2. go to student enrollment function

  1. inside ISMIS, click the "STUDENT TASK" tab.

  2. click "Enrollment Related" from the drop down list

  3. click "Student Enrolment"

Step 3. settle your accountabilities, if any. otherwise go to the next step

Should you receive a pop up message informing you that you can not proceed with enrollment due to any of the following:

  • payment-related

    1. do the following:

      • if it alerts you about down payment, please refer to the amount indicated on your screen.

      • if it alerts you about past dues / balances, please go to "Student Ledger" to view payables.

    2. pay the specified amount / payable via payment channels and follow the payment instructions indicated

*Special arrangements due to COVID*: Down payments will be posted to student ledger before bank confirmation.

    1. once cleared, you can proceed to the next step

  • clearance from specific offices

    1. go to notifications icon at ISMIS, beside your profile picture

    2. click "View Notifications"

    3. contact each office indicated. you can find their contact information here.

    4. request for temporary clearance / unblocking (conditions will be defined by the office)

    5. once cleared, you can proceed with the next step.

  • retention policy

  1. notify your home department that you have been placed on retention. you can find the contact information here.

  2. settle with your department

  3. once cleared, you can proceed with the next step

Step 4a. During Non-Block Sectioning Enrollment Period

Non-block enrollment schedule for 1st semester 2021-2022: August 7-11, 2021.

The course schedules which the students can view during this period are only those which are reserved to his/her home department.

  1. Click "Advise Course"

  2. Select from the available schedule

  3. Click "Enroll Course"

  4. Repeat until you are able to "advise" and "enroll" the courses you are allowed to take for this semester.

Step 4b. During Open Market

During Open Market (August 12-15, 2021), reservation of courses to specific departments will already be lifted. The student can now see other schedules which may suit him/her better.

  1. Click "Advise Course"

  2. Select from the available schedule

  3. Click "Enroll Course"

  4. Repeat until you are able to "advise" and "enroll" the courses you are allowed to take for this semester.

Step 4c. During Adjustment Period

During Adjustment Period (August 16-23, 2021), the enrollment module will no longer be accessible by the student.

  • contact your home department, should you need specific adjustments e.g. change schedules, advise subject and the like. Please click on "Contact the Offices" to view contact information of your department.

Step 5. view your study load

Should you wish to view or print your study load:

  1. Click "Student Task"

  2. Click "Enrollment Related"

  3. Click "View Study Load"

SPECIAL REQUESTS

Accreditation of courses taken from previous schools or program

This is applicable for courses taken by a student from his/her previous local or international school or from his/her previous program within USC with a different course code. If such request is approved, the student does not necessarily have to enroll in such courses.

  1. go to "Student Task" Tab

  2. click "Others"

  3. click "Apply Course Accreditation"

  4. type course taken from previous school or choose from the drop down list, the course code from your previous program within USC

  5. indicate course applied for

  6. monitor status at "Application history"

    • evaluator for document assessment. Please channel your follow-ups to the evaluator assigned to your program (click this).

    • course custodian for accreditation approval

    • dean for approval

    • evaluator for encoding of the accredited course in the system

  7. to view accredited courses:

    • click "Student Task"

    • click "Enrollment Related"

    • click "View Grades".

    • scroll down and will find the accredited courses at the bottom part of the list

Course Override

This is a request to be filed if a student incurred a grade of "INC" in his/her pre-requisite course and would like to enroll in the succeeding course.

NOTE: Failure in the prerequisite course invalidates the succeeding course

  1. go to "Student Task" tab

  2. click "enrollment related"

  3. click "Apply Override"

  4. search for the succeeding course you would like to enroll in

  5. click "Submit"

  6. monitor status at "Application history"

    • chair for endorsement

    • dean for endorsement

    • registrar for endorsement/approval

    • VPAA for approval, when applicable

  7. once approved, registrar staff will be the one to "advise" the course

  8. if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course

Enroll a Course in lieu of another

Any student can apply for this request. This request becomes necessary when the original course is not offered but there is another course with different descriptive title but the same course content and academic units in a different program offered by the same department or a program of another department.

  1. go to "Student Task" Tab

  2. click "Others"

  3. click "Application for Course Equivalency"

  4. select the "course outside the prospectus" you are requesting to be considered as an equivalent course

  5. select the "course equivalent in current prospectus"

  6. click the "click to add course equivalency item" icon to add the courses

  7. repeat steps 3 to 5 if you are applying for equivalency for more than 1 course

  8. click "submit" once you have encoded all the courses you want to apply for equivalency

  9. monitor status at "Application history"

    • chair for endorsement

    • course custodian for endorsement

    • dean for endorsement

    • registrar for approval

  10. once approved, registrar staff will be the one to "advise" the course

  11. if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course

Overload

Requests for overload is a special case made available for a graduating student so he/she can graduate on time. The allowable maximum number of units for overload is 6 units.

  1. go to "Student Task" Tab

  2. click "Enrollment Related"

  3. click "Apply Overload"

  4. indicate academic year and period

  5. indicate course/s which will be on overload

  6. indicate reason for applying for overload

  7. click "Submit"

  8. monitor status at "Application history"

    • chair for endorsement

    • dean for endorsement

    • registrar for endorsement/approval

    • VPAA for approval, when applicable

  9. once approved, registrar staff will be the one to "advise" the course

  10. if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course

Simultaneous Enrolment

This is a request to be filed when a student needs to simultaneously enroll the pre-requisite course with the succeeding course for valid reason(s). Simultaneous enrollment means that both the pre-requisite course and the succeeding course will be enrolled together in the same semester.

NOTE: Failure in the prerequisite course invalidates the succeeding course

  1. go to "Student Task" tab

  2. click "enrollment related"

  3. click "apply simultaneous enrollment"

  4. search course to be enrolled in the current semester

  5. click "Submit"

  6. monitor status at "Application History"

    • chair for endorsement

    • dean for endorsement

    • registrar for endorsement/approval

    • VPAA for approval, when applicable

  7. once approved, registrar staff will be the one to "advise" the course(s)

  8. if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course(s)

Tutorial / Petition for a Course Offering

Off-semester courses may be requested by students as petitioned or tutorial classes. Additional charges may apply depending on the number of students.

  1. go to "Student Task" Tab,

  2. click "Enrollment Related"

  3. click "Apply Petition/Tutorial"

  4. click the "lens" icon

  5. indicate academic year and period

  6. indicate the course and course status based on the number of students signing up:

    • 1-5 students for a lecture course = tutorial

    • 6-29 students for a lecture course = petition

    • laboratory courses , regardless of the number of students signing up = petition

  7. click "Submit"

  8. click the "+" icon to add such application

  9. input the required details and submit. please do note of the following

    • do not forget to click the "check" icon to confirm your inclusion in the petition

    • read and understand the confirmation page

    • click confirm if you agree to the provisions of the request.

    • once confirmed, the student shall be charged with the additional fee whether or not he/she attends the class

  10. monitor status at "Application history"

    • chair for endorsement

    • dean for endorsement

    • audit for endorsement

    • registrar for endorsement

    • vpaa for approval

  11. once approved, registrar staff will be the one to "advise" and enroll the students to the petition / tutorial course

Withdrawal of Courses

Withdrawal of course(s) is allowed even after the close of the enrollment period. Withdrawal of course(s) is not allowed, either after the mid-term examinations or after the student has incurred unexcused absences. A student can only withdraw from his/her enrolled courses during the current semester. That means, he/she can not withdraw any course(s) from previous semesters. Requests for withdrawal can be partial or complete. The latter would require additional steps for clearance and an interview with the Counseling and Development Center for a better understanding of the situation the student may be in.

  • Partial Withdrawal. This is the type of request to be filed if the student intends to withdraw certain course(s) only.

    1. go to "Student Task" Tab

    2. click "Enrollment Related"

    3. click "Apply for Partial Course Withdrawal"

    4. specify the course(s) which you would like to withdraw

    5. indicate reason for the withdrawal

    6. click "Submit"

    7. monitor status at "Application history"

      • chair for endorsement

      • dean for endorsement

      • registrar for endorsement/approval

      • VPAA for approval, when applicable

    8. once approved, registrar staff will mark such course(s) with "W" for withdraw

  • Complete Withdrawal. This is the request to be filed if the students intends to withdraw all of his/her courses in the current semester.

    1. go to "Student Task" Tab

    2. click "Enrollment related"

    3. click "Apply for Complete Withdrawal"

    4. indicate reason for the withdrawal

    5. click submit

    6. monitor status at "Application history"

      • chair for endorsement

      • dean for endorsement

      • counseling and development center for exit interview and endorsement. please appear to an online interview appointment which will be set by the office.

      • library for accountability check. please settle such accountability so the office can endorse your application.

      • accounting for accountability check. please settle this with the office so that your application can be endorsed

      • registrar for endorsement/approval

      • VPAA for approval, when applicable

    7. once approved, registrar staff will mark all the courses with "W" for withdraw

As a general guideline, the financial implication of either partial and complete withdrawal are the following:

  • 10%, if request is filed within the 1st week of classes

  • 20%, if request is filed within the 2nd week of classes

  • 100%, if request is filed beyond the 2nd week of classes

ADDITIONAL STEPS...

If you are a transferee

A transferee is a student who has earned some college units from a university other than the University of San Carlos. He/She then needs to get clearance from the Office of Student Formation and Activities as part of the Admissions Process before he/she can proceed with enrollment.

Pre-admission process: Clearance from Office of Student Formation and Activities

  1. contact the Office Student Formation and Activities (OSFA) for interview by filling up this form. you will be informed of the interview schedule through the email you indicated on the form

  2. based on the interview, OSFA may issue you a clearance via email so you can proceed with the program application process

Admissions Process

  1. apply to a tertiary program in USC by clicking the link that applies to you.

    • if you have attended any education level or have graduated from USC basic education (senior high, north, south, montessori), click this link as you will be using the same USC ID number you had. Failure to apply via this link would result in integration issues of your school records.

    • if you have not attended any education level in USC, click this link as the system still has to generate unique ID number for you

  2. fill in the applicant details and upload the required documents one at a time. please click this link for the admission requirements

  3. complete captcha and click submit

  4. monitor your application status via this link

    • in cases wherein the department chair requires for an interview, you will be given a date, time and a meeting link

    • in cases wherein the department chair disapproves you to the program you applied for, please contact the admissions office for other program options

*Special arrangements due to COVID: A student is tagged to the applied program for temporary enrollment until the original copy of the Report Card and PSA birth certificate are submitted. Submission of the original copies must be done within one (1) academic year.

Enrollment Process

  1. proceed to enrollment (block sectioning or non-block sectioning)

  2. you may also process for "accreditation of courses taken from your previous school or program" under Special Requests of this guide

  3. comply with post enrollment steps

    • Health Services Department for medical records: fill up this Medical Health Record Form and Dental Health Record Form within the semester for us to be able to establish baseline medical and dental history.

    • Counseling and Development Center for interview: please accomplish the personal data form and wait for your interview schedule .

    • IRMO for your RFID: fill up this form to facilitate for the printing of your RFID. No walk-ins will be entertained. Please keep yourself posted for announcements on how to claim your RFID.

If you are a new freshie (freshman)

A freshie is a student who has not earned any college units at all. He/She needs to go through Admissions Process first before he/she can proceed with enrollment.

Admissions Process

  1. apply to a tertiary program in USC by clicking the link that applies to you.

    • if you have attended any education level or have graduated from USC basic education (senior high, north, south, montessori), click this link as you will be using the same USC ID number you had. Failure to apply via this link would result in integration issues of your school records.

    • if you have not attended any education level in USC, click this link as the system still has to generate unique ID number for you

  2. fill in the applicant details and upload the required documents one at a time. please click this link for the admission requirements

  3. complete captcha and click submit

  4. monitor your application status via this link

    • in cases wherein the department chair requires for an interview, you will be given a date, time and a meeting link

    • in cases wherein the department chair disapproves you to the program you applied for, please contact the admissions office for other program options

*Special arrangements due to COVID: A student is tagged to the applied program for temporary enrollment until the original copy of the Report Card and PSA birth certificate are submitted. Submission of the original copies must be done within one (1) academic year.

Enrollment Process

  1. proceed to block sectioning enrollment

  2. comply with post enrollment requirements

    • Health Services Department for medical records: fill up this Medical Health Record Form and Dental Health Record Form within the semester for us to be able to establish baseline medical and dental history.

    • Counseling and Development Center for interview: please accomplish the personal data form and wait for your interview schedule .

    • IRMO for your RFID: fill up this form to facilitate for the printing of your RFID. No walk-ins will be entertained. Please keep yourself posted for announcements on how to claim your RFID.

Other scenarios:

  • "if you want to shift to another program" process applies to a new freshie (freshman) who would like to change his/her program before the start of classes

  • the process for "Withdrawal of Courses" under Special Requests applies to a new freshie (freshman)

If you are an international student

A student-applicant with international passport or has dual citizenship, or is a Filipino graduate abroad needs to go through pre-admission process with the Office of External Relations and Internationalization. He/She also needs to submit additional documents during the admission process before he/she can proceed with the enrollment steps outlined in this guide.

Please click this to view the details.

If you are a returnee

A returnee is a student who has not enrolled in his/her program for at least a semester and has not transferred to another university. After 2 consecutive semesters, the ISMIS account of such student is deactivated.

To re-activate your ISMIS account:

  1. send an email to comptroller's office informing the office that you are a returnee and would like to seek clearance from the accounting office

  2. if you are an international student, seek clearance from the Office of External Relations & Internationalization

  3. send an email to Office of Registrar for review and endorsement

  4. contact the department chair for certification of re(acceptance)

  5. submit the clearances and the certificate of re (acceptance) to the Office of Registrar via email

  6. registrar staff updates your ISMIS account accordingly

  7. proceed to non-block sectioning enrollment steps

If you want to shift to another program

A student may either desire to shift or may be advised to shift to another program within (Change of Program-Same Department) or another department (Change of Program-Different Department). In whichever case, the Counseling and Development Center conducts an interview with the student to assist him/her arrive at an informed career choice.

  1. click "Student Task" tab

  2. go to "Others"

  3. click "Apply Change of Program"

  4. select which applies to you: "Change Program (Same Department)" or "Change Program (Different Department)"

  5. indicate the academic period and year

  6. select which school and department (owner of the program where you want to shift to)

  7. select the program where you want to shift to

  8. indicate reason for shifting to that program

  9. click "Submit"

  10. check under status if your chair has endorsed your application for change of program

  11. appear to an online interview appointment which will be set by the Counseling and Development Center

  12. check under status if the new chair has endorsed your application (if you selected "Change Program-Different Department, otherwise go to the next step)

  13. check under status if the Office of Registrar has approved your application

  14. once approved, Registrar Staff will tag you to your new program

  15. proceed to non-block sectioning enrollment

  16. comply with post enrollment steps

    • IRMO for your new RFID. fill up this form to facilitate for the printing of your RFID. No walk-ins will be entertained. Please keep yourself posted for announcements on how to claim your RFID.

If you are a returnee-shiftee

A returnee may have been advised to shift / may decide to shift to another program after stopping for at least a semester without transferring to another university. After 2 consecutive semesters, the ISMIS account of such student is deactivated.

To re-activate your ISMIS account:

  1. send an email to comptroller's office informing the office that you are a returnee-shiftee and would like to seek clearance from the accounting office

  2. if you are an international student, seek clearance from the Office of External Relations

  3. contact the previous chair to settle any accountabilities with the department. click here to view contact details of program owners.

  4. send an email to Office of Registrar for review and endorsement

  5. contact the new department chair for certificate of acceptance. click here to view contact details of program owners.

  6. submit the clearances and the certificate of acceptance to the Office of Registrar via email.

  7. your ISMIS account will be updated by the Office of Registrar accordingly

  8. proceed to non-block sectioning enrollment steps

  9. comply with post enrollment steps

    • IRMO for your new RFID. fill up this form to facilitate for the printing of your RFID. No walk-ins will be entertained. Please keep yourself posted for announcements on how to claim your RFID.

If you are enjoying a scholarship / student financial assistance

Down payment for enrollment may be covered by scholarships or student assistance programs, thus the need for a "by-pass" upon the signal of authorized offices to Finance.

  • athlete-scholars: no by-passing, please pay down payment

  • sponsored-scholars: Office of Alumni Affairs, Scholarships and Job Placement facilitates for the by-pass of applicable fees

  • CHED K-12 and SIKAP Grantees, grants management office facilitates for the by-pass of applicable fees. If you have any inquiries, you can find their contact details here.

  • government grantees: the respective USC project coordinators facilitate the by-passing of applicable fees. If you have any inquiries, you can find their contact details here.

  • children of employees: the by-pass will be based upon the approved application for the privilege made by the employee

If you are eligible to apply for available discounts

  • Family / Sibling Discount. This is available for siblings enrolled in USC. A student may enjoy a 5% discount on tuition fees except for the sibling/s enrolled in Montessori, Law, and Graduate Programs. Deadline for application: September 16, 2021.

  1. click "Student Task" tab

  2. click "Others"

  3. select "Apply Same Family Privilege"

  4. click the home icon and indicate academic period and year

  5. indicate the ID number of the sibling to be included in the privilege

  6. click "Submit"

  7. your application is then forwarded to VP Finance for approval

  • Full Payment Discount. This is available for a student who wishes to pay for his/her enrolled courses in full. As a general guideline, discount rates are applied based on how the payment was made:

      • Offsite Payment Centers / Onsite Cash : 5% discount on tuition fees

      • Onsite Credit Card (Visa/Mastercard): 3% discount on tuition fees

      • Onsite Debit Card: 3.5% discount on tuition fees

Please contact the Accounting Office for verification and the necessary computations. Deadline for application: August 31, 2021.

If you are a graduate (masteral or doctoral) student

*Special arrangements due to COVID: As enrollment transactions can not be made face-to-face, enrollment for graduate students will be made online.

  1. enrollment steps, see "non-block sectioning" above

  2. special requests, the following applies to you as well:

    • accreditation of courses taken from previous school or program

    • course override

    • enroll a course in lieu of another

    • overload

    • simultaneous enrollment

    • withdrawal of courses

  3. additional steps, the following applies to you, as well:

    • if you want to shift to another program

    • if you are enjoying a scholarship / student financial assistance

    • if you want to transfer out of USC

If you want to transfer out of USC

A student who wants to transfer out of USC may need specific documents which may be required by the university to where he/she will transfer to.

  • to apply for Certificate of Transfer Credential and an evaluation or informative copy of the TOR, please use this online portal request for school records

  • to apply for the Certificate of Good Moral Character

    1. apply for the certificate of good moral character by clicking on this link. The Student Discipline Officer will check on your records.

    2. if you have no pending cases, the Office will email to you your Certificate of Good Moral Character.

    3. should you need a printed copy of this certificate with the school dry seal, you can request for such when normal operations resume via the Office of Student Formation and Activities.

QUICK LINKS