Artwork adopted from the 2020 USC Calendar.
Credits due to the team behind such project.
Block sectioning allows a student to enroll in all the courses for the term at once. ISMIS is restricted to block section enrollment for all year levels, within the schedule set by the Office of the University Registrar.
Eligibility: You are eligible for block sectioning if you are enrolling with a regular full load for the upcoming semester. Additionally, you must not have incurred any failing grades or "NG" (No Grade) marks from previous semesters.
go to https://ismis.usc.edu.ph
log-in using your given credentials
inside ISMIS, click the "STUDENT TASK" tab.
click "Enrollment Related" from the drop down list
click "Student Enrolment"
Should you receive a pop up message informing you that you can not proceed with enrollment due to any of the following:
payment-related
do the following:
if it alerts you about down payment, please refer to the amount indicated on your screen.
if it alerts you about past dues / balances, please go to "Student Ledger" to view payables.
pay the specified amount / payable via payment channels and follow the payment instructions indicated
NOTE: There is no need for continuing students to send proof of payment (such process is only applicable to incoming freshies). To check as to whether payment has been cleared (meaning, USC has received bank confirmation), please go to "Student Task" > Assessment > click "Student Ledger".
once cleared, you can proceed to the next step
clearance from specific offices
go to notifications icon at ISMIS, beside your profile picture
click "View Notifications"
contact each office indicated. you can find their contact information here.
request for temporary clearance / unblocking (conditions will be defined by the office)
once cleared, you can proceed with the next step.
click "Block Advising"
choose your desired Block Section
click "Enroll Block"
You are now officially enrolled!
GE Free Electives may not form part of a block section in some programs. You may wish to know which elective courses are offered this semester:
inside ISMIS, click the "STUDENT TASK" tab.
click "Enrollment Related" from the drop down list
click "View Offered Courses"
type in "GE-FEL" and the current academic period and year
During the block and non-block sectioning enrollment period, you will only find GE Free Electives reserved to your department. More options will be available during open market period provided they are not full yet.
Once you know which elective course to take:
click the "STUDENT TASK" tab.
click "Enrollment Related" from the drop down list
click "Student Enrollment"
click "Advice Course" e.g. GE-FREELEC 1
Select from the available schedule
Click "Enroll Course"
Should you wish to view or print your study load:
Click "Student Task"
Click "Enrollment Related"
Click "View Study Load"
Non-block sectioning requires the student to advise and enroll a course one at a time.
go to https://ismis.usc.edu.ph
log-in using your given credentials
inside ISMIS, click the "STUDENT TASK" tab.
click "Enrollment Related" from the drop down list
click "Student Enrolment"
Should you receive a pop up message informing you that you can not proceed with enrollment due to any of the following:
payment-related
do the following:
if it alerts you about down payment, please refer to the amount indicated on your screen.
if it alerts you about past dues / balances, please go to "Student Ledger" to view payables.
pay the specified amount / payable via payment channels and follow the payment instructions indicated
NOTE: There is no need for continuing students to send proof of payment (such process is only applicable to incoming freshies). To check as to whether payment has been cleared (meaning, USC has received bank confirmation), please go to "Student Task" > Assessment > click "Student Ledger".
once cleared, you can proceed to the next step
clearance from specific offices
go to notifications icon at ISMIS, beside your profile picture
click "View Notifications"
contact each office indicated. you can find their contact information here.
request for temporary clearance / unblocking (conditions will be defined by the office)
once cleared, you can proceed with the next step.
retention policy
notify your home department that you have been placed on retention. you can find the contact information here.
settle with your department
once cleared, you can proceed with the next step
The non-block enrollment schedule is organized by year level, with designated dates for 1st to 5th year, as set by the University Registrar.
The course schedules which the students can view during this period are only those which are reserved to his/her home department.
Click "Advise Course"
Select from the available schedule
Click "Enroll Course"
Repeat until you are able to "advise" and "enroll" the courses you are allowed to take for this semester.
During Open Market, reservation of courses to specific departments will already be lifted. The student can now see other schedules which may suit him/her better.
Click "Advise Course"
Select from the available schedule
Click "Enroll Course"
Repeat until you are able to "advise" and "enroll" the courses you are allowed to take for this semester.
During Adjustment Period, the enrollment module will no longer be accessible by the student.
contact your home department, should you need specific adjustments e.g. change schedules, advise subject and the like. Please click on "Contact the Offices" to view contact information of your department.
Should you wish to view or print your study load:
Click "Student Task"
Click "Enrollment Related"
Click "View Study Load"
The deadline for the processing of special requests as overload, simultaneous enrollment, in lieu and override, petition and tutorial is indicated in the Enrollment Schedule for continuing students released by the Office of the University Registrar.
This is applicable for courses taken by a student from his/her previous local or international school or from his/her previous program within USC with a different course code. If such request is approved, the student does not necessarily have to enroll in such courses.
go to "Student Task" Tab
click "Others"
click "Apply Course Accreditation"
type course taken from previous school or choose from the drop down list, the course code from your previous program within USC
indicate course applied for
monitor status at "Application history"
evaluator for document assessment. Please channel your follow-ups to the evaluator assigned to your program (click this).
course custodian for accreditation approval
dean for approval
evaluator for encoding of the accredited course in the system
to view accredited courses:
click "Student Task"
click "Enrollment Related"
click "View Grades".
scroll down and will find the accredited courses at the bottom part of the list
This is a request to be filed if a student incurred a grade of "INC" in his/her pre-requisite course and would like to enroll in the succeeding course.
Eligibility: You are eligible to apply for course override f you are a graduating student this 1st semester 2023-2024.
NOTE: Failure in the prerequisite course invalidates the succeeding course even if you get a passing grade for the latter. The system automatically considers it as a failure.
go to "Student Task" tab
click "enrollment related"
click "Apply Override"
search for the succeeding course you would like to enroll in
click "Submit"
monitor status at "Application history"
chair for endorsement
dean for endorsement
registrar for endorsement/approval
VPAA for approval, when applicable
once approved, registrar staff will be the one to "advise" the course
if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course
Any student can apply for this request. This request becomes necessary when the original course is not offered but there is another course with different descriptive title but the same course content and academic units in a different program offered by the same department or a program of another department.
go to "Student Task" Tab
click "Others"
click "Application for Course Equivalency"
select the "course outside the prospectus" you are requesting to be considered as an equivalent course
select the "course equivalent in current prospectus"
click the "click to add course equivalency item" icon to add the courses
repeat steps 3 to 5 if you are applying for equivalency for more than 1 course
click "submit" once you have encoded all the courses you want to apply for equivalency
monitor status at "Application history"
chair for endorsement
course custodian for endorsement
dean for endorsement
registrar for approval
once approved, registrar staff will be the one to "advise" the course
if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course
Requests for overload is a special case made available for a graduating student so he/she can graduate on time. The allowable maximum number of units for overload is 6 units.
go to "Student Task" Tab
click "Enrollment Related"
click "Apply Overload"
indicate academic year and period
indicate course/s which will be on overload
indicate reason for applying for overload
click "Submit"
monitor status at "Application history"
chair for endorsement
dean for endorsement
registrar for endorsement/approval
VPAA for approval, when applicable
once approved, registrar staff will be the one to "advise" the course
if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course
This is a request to be filed when a student needs to simultaneously enroll the pre-requisite course with the succeeding course for valid reason(s). Simultaneous enrollment means that both the pre-requisite course and the succeeding course will be enrolled together in the same semester.
Eligibility: You are eligible to apply for course override f you are a graduating student this 1st semester 2023-2024.
NOTE: Failure in the prerequisite course invalidates the succeeding course even if you get a passing grade for the latter. The system automatically considers it as a failure.
NOTE: Failure in the prerequisite course invalidates the succeeding course
go to "Student Task" tab
click "enrollment related"
click "apply simultaneous enrollment"
search course to be enrolled in the current semester
click "Submit"
monitor status at "Application History"
chair for endorsement
dean for endorsement
registrar for endorsement/approval
VPAA for approval, when applicable
once approved, registrar staff will be the one to "advise" the course(s)
if you can still access the enrollment module, you can now choose a schedule by clicking "enroll" otherwise, registrar staff will be the one to "enroll" you to the course(s)
Off-semester courses may be requested by students as petitioned or tutorial classes. Additional charges may apply depending on the number of students.
go to "Student Task" Tab,
click "Enrollment Related"
click "Apply Petition/Tutorial"
click the "lens" icon
indicate academic year and period
indicate the course and course status based on the number of students signing up:
1-5 students for a lecture course = tutorial
6-29 students for a lecture course = petition
laboratory courses , regardless of the number of students signing up = petition
click "Submit"
click the "+" icon to add such application
input the required details and submit. please do note of the following
do not forget to click the "check" icon to confirm your inclusion in the petition
read and understand the confirmation page
click confirm if you agree to the provisions of the request.
once confirmed, the student shall be charged with the additional fee whether or not he/she attends the class
monitor status at "Application history"
chair for endorsement
dean for endorsement
audit for endorsement
registrar for endorsement
vpaa for approval
once approved, registrar staff will be the one to "advise" and enroll the students to the petition / tutorial course
Withdrawal of course(s) is allowed even after the close of the enrollment period. Withdrawal of course(s) is not allowed, either after the mid-term examinations or after the student has incurred unexcused absences. A student can only withdraw from his/her enrolled courses during the current semester. That means, he/she can not withdraw any course(s) from previous semesters. Requests for withdrawal can be partial or complete. The latter would require additional steps for clearance and an interview with the Counseling and Development Center for a better understanding of the situation the student may be in.
Partial Withdrawal. This is the type of request to be filed if the student intends to withdraw certain course(s) only.
go to "Student Task" Tab
click "Enrollment Related"
click "Apply for Partial Course Withdrawal"
specify the course(s) which you would like to withdraw
indicate reason for the withdrawal
click "Submit"
monitor status at "Application history"
chair for endorsement
dean for endorsement
registrar for endorsement/approval
VPAA for approval, when applicable
once approved, registrar staff will mark such course(s) with "W" for withdraw
Complete Withdrawal. This is the request to be filed if the students intends to withdraw all of his/her courses in the current semester.
go to "Student Task" Tab
click "Enrollment related"
click "Apply for Complete Withdrawal"
indicate reason for the withdrawal
click submit
monitor status at "Application history"
chair for endorsement
dean for endorsement
counseling and development center for exit interview and endorsement. please appear to an online interview appointment which will be set by the office.
library for accountability check. please settle such accountability so the office can endorse your application.
accounting for accountability check. please settle this with the office so that your application can be endorsed
registrar for endorsement/approval
VPAA for approval, when applicable
once approved, registrar staff will mark all the courses with "W" for withdraw
As a general guideline, the financial implication of either partial and complete withdrawal are the following:
10%, if request is filed within the 1st week of classes
20%, if request is filed within the 2nd week of classes
100%, if request is filed beyond the 2nd week of classes
A returnee is a student who has not enrolled in his/her program for at least a semester and has not transferred to another university. After 2 consecutive semesters, the ISMIS account of such student is deactivated.
To re-activate your ISMIS account:
send an email to comptroller's office informing the office that you are a returnee and would like to seek clearance from the accounting office
if you are an international student, seek clearance from the Office of External Relations & Internationalization
send an email to Office of Registrar for review and endorsement
contact the department chair for certification of re(acceptance)
submit the clearances and the certificate of re (acceptance) to the Office of Registrar via email
registrar staff updates your ISMIS account accordingly
proceed to non-block sectioning enrollment steps
A student may either desire to shift or may be advised to shift to another program within (Change of Program-Same Department) or another department (Change of Program-Different Department). In whichever case, the Counseling and Development Center conducts an interview with the student to assist him/her arrive at an informed career choice.
click "Student Task" tab
go to "Others"
click "Apply Change of Program"
select which applies to you: "Change Program (Same Department)" or "Change Program (Different Department)"
indicate the academic period and year
select which school and department (owner of the program where you want to shift to)
select the program where you want to shift to
indicate reason for shifting to that program
click "Submit"
check under status if your chair has endorsed your application for change of program
appear to an online interview appointment which will be set by the Counseling and Development Center
check under status if the new chair has endorsed your application (if you selected "Change Program-Different Department, otherwise go to the next step)
check under status if the Office of Registrar has approved your application
once approved, Registrar Staff will tag you to your new program
proceed to non-block sectioning enrollment
comply with post enrollment steps
Surrender your old RFID to OSFA office, and pay 250 pesos for reprinting and proceed to ID room and bring your blue slip from OSFA and OR for your new RFID.
A returnee may have been advised to shift / may decide to shift to another program after stopping for at least a semester without transferring to another university. After 2 consecutive semesters, the ISMIS account of such student is deactivated.
To re-activate your ISMIS account:
send an email to comptroller's office informing the office that you are a returnee-shiftee and would like to seek clearance from the accounting office
if you are an international student, seek clearance from the Office of External Relations
contact the previous chair to settle any accountabilities with the department. click here to view contact details of program owners.
send an email to Office of Registrar for review and endorsement
contact the new department chair for certificate of acceptance. click here to view contact details of program owners.
submit the clearances and the certificate of acceptance to the Office of Registrar via email.
your ISMIS account will be updated by the Office of Registrar accordingly
proceed to non-block sectioning enrollment steps
comply with post enrollment steps
Surrender your old RFID to OSFA office, and pay 250 pesos for reprinting and proceed to ID room and bring your blue slip from OSFA and OR for your new RFID.
Down payment for enrollment may be covered by scholarships or student assistance programs, thus the need for a "by-pass" upon the signal of authorized offices to Finance.
athlete-scholars: no by-passing, please pay down payment
sponsored-scholars: Office of Alumni Affairs, Scholarships and Job Placement facilitates for the by-pass of applicable fees
CHED K-12 and SIKAP Grantees, grants management office facilitates for the by-pass of applicable fees. If you have any inquiries, you can find their contact details here.
government grantees: the respective USC project coordinators facilitate the by-passing of applicable fees. If you have any inquiries, you can find their contact details here.
children of employees: the by-pass will be based upon the approved application for the privilege made by the employee
Family / Sibling Discount. This is available for siblings enrolled in USC. A student may enjoy a 5% discount on tuition fees except for the sibling/s enrolled in Montessori, Law, and Graduate Programs. Deadline for application: ----.
click "Student Task" tab
click "Others"
select "Apply Same Family Privilege"
click the home icon and indicate academic period and year
indicate the ID number of the sibling to be included in the privilege
click "Submit"
your application is then forwarded to VP Finance for approval
Full Payment Discount. This is available for a student who wishes to pay for his/her enrolled courses in full. As a general guideline, discount rates are applied based on how the payment was made:
Offsite Payment Centers / Onsite Cash : 5% discount on tuition fees
Onsite Credit Card (Visa/Mastercard): 3% discount on tuition fees
Onsite Debit Card: 3.5% discount on tuition fees
Please contact the Accounting Office for verification and the necessary computations. Deadline for application: --
A student who wants to transfer out of USC may need specific documents which may be required by the university to where he/she will transfer to.
to apply for Certificate of Transfer Credential and an evaluation or informative copy of the TOR, please use this online portal request for school records
to apply for the Certificate of Good Moral Character
apply for the certificate of good moral character by clicking on this link. The Student Discipline Officer will check on your records.
if you have no pending cases, the Office will email to you your Certificate of Good Moral Character.
should you need a printed copy of this certificate with the school dry seal, you can request for such when normal operations resume via the Office of Student Formation and Activities.